DEV: eventdesign[dot]co

Secure, Audited Access Control

Every event needs to know exactly who's on site, what areas they can access, and maintain a complete audit trail. eventPassport's accreditation module provides comprehensive pass management from initial registration through to on-site access control, with AI-powered security verification ensuring only legitimate staff access your event.

From invitation to activation, manage your entire accreditation workflow in one integrated system. Create multiple pass types, control area access, manage catering entitlements, track vehicles and deliveries, and monitor asset allocation - all with complete audit logging.

Streamlined Pass Creation

From invitation to activation, manage your entire accreditation workflow

1

Invite & Register

Event organisers create events and invite companies and staff to register for passes. Registration forms capture all necessary information and documentation in one place.

2

Review & Approve

Your accreditation team reviews submissions, verifies documentation, and approves or requests changes. Built-in approval workflows ensure nothing falls through the cracks.

3

Generate & Print

Create passes from customisable templates with system-generated or pre-printed barcodes and QR codes. Multiple template options allow different pass designs for different access levels.

4

Collect & Activate

Staff collect their passes at designated points. Scanning the barcode or QR code activates the pass and logs the collection time, creating a complete audit trail.

AI-Powered Security

Advanced Fraud Detection

Artificial intelligence ensures the integrity of your accreditation system, detecting fraud before it becomes a problem.

AI Image Verification

Automatically detects AI-generated or edited photos, ensuring only genuine staff images exist in your system. Every photo is analyzed for signs of manipulation or artificial generation.

Photo Search

Upload a CCTV still or photo to find matching registered staff members across your entire database. Ideal for security investigations or verifying on-site personnel.

Duplicate Detection

Prevents staff from uploading photos that don't match their identity or using images already registered to others. Protects against identity theft and pass fraud.

Document Authentication

Verifies licenses and credentials haven't been manipulated or generated by AI. Essential for checking driving licenses, certificates, and other required documentation.

Flexible Photo Capture

Multiple options for capturing and uploading staff photos

File Upload

Staff can upload existing photos from their devices. The system automatically checks image quality and compliance with requirements.

Webcam Capture

Take photos directly using a computer's webcam. Real-time guidance ensures proper framing and lighting for professional results.

Mobile Camera

Use smartphone cameras for on-the-go photo capture. Perfect for remote staff or last-minute registrations.

Granular Control

Comprehensive Access Management

Define precisely where staff can and cannot go across your event site

Pass Types

Create unlimited pass types with different privileges: production crew, catering staff, security personnel, VIP access, and more. Each type has its own visual design and access permissions.

Area Restrictions

Define access zones across your site and control which pass types can enter each area. Backstage, hospitality, production, loading bays - set permissions for every space.

Date-Based Access

Control when passes are valid. Set start and end dates, daily access windows for site access.

Catering Management

Control meal budgets and reduce food waste with smart catering allocation

Meal Entitlements

Allocate specific meal types and quantities to passes. Breakfast, lunch, dinner, snacks - control exactly what each staff member is entitled to receive.

Scanning Terminals

Simple scanning terminals verify meal entitlements instantly. Caterers scan passes to check remaining meal allocations and prevent over-serving.

Budget Control

Detailed reports show meal allocation versus actual take-up. Identify trends, control costs, and reduce food waste with data-driven catering decisions.

Vehicle & Delivery Management

Track vehicles, manage parking, and coordinate deliveries

Vehicle Registration

Staff register their vehicles with license plate details. Registrations go through the same approval process as passes, ensuring complete control.

Parking Permits

Issue different parking permits with varying levels of access. Production parking, crew parking, disabled bays - manage your entire parking operation.

Delivery Scheduling

Register deliveries in advance with expected arrival times. Manage the number of vehicles on site simultaneously and plan when deliveries should arrive.

Asset Management

Track Equipment & Resources

Track keys, radios, equipment and other valuable assets across your event

Keys & Access Cards

Track who has which keys and when they were issued

Radios & Comms

Manage radio distribution and ensure equipment returns

Equipment & Tools

Track specialized equipment checked out to staff

Bulk Import

Import asset lists from Excel files for quick setup

License Requirements

Assets can require valid licenses before checkout. Upload driving licenses for vehicle access, forklift certifications for equipment, or any other required documentation. All documents are verified using AI to detect forgeries.

Seamlessly Integrated

Accreditation works alongside eventPassport's other modules for complete event management

Scheduler Integration Weather-Based Restrictions Staff Availability Unified Reporting Complete Audit Trail

Why eventPassport Accreditation?

The most comprehensive accreditation solution for modern events

Enhanced Security

AI-powered verification prevents fraud and ensures only legitimate staff access your event

Complete Audit Trail

Track every action, approval, and access attempt with comprehensive logging

Faster Processing

Streamlined workflows reduce accreditation time from days to hours

Cost Control

Manage catering budgets, reduce waste, and track asset usage effectively